How to Display a PDF in an Email : –

How to Display a PDF in an Email : –

With the PDF format, your small business can create documents viewable in virtually any operating system or computing platform. Using Adobe Acrobat or other PDF authoring programs, you can create portable documents from any application that supports printing, thus making it an ideal medium for sending letters, contracts, images or just about any other document electronically.

In many cases, when you want to send someone a PDF document, you can attach the file to an email just as you would any other type of file. However, if you want the recipient to be able to view the PDF document in the body of the email message as soon as it is opened, many email clients require that the PDF file be embedded as an image. As long as the receiver’s webmail or desktop email client supports images — and most do — the reader will see the PDF file when the message is opened.

1. Open your Web browser and then navigate to a site that allows you to convert PDF documents into image files. Sites such as Zamzar, YouConvertIt and Convert.Neevia all allow you to upload and convert PDF files to JPEG format.

2. Follow the directions on the conversion site to upload the PDF file you want to convert into a JPEG image. Upload the PDF file to the conversion site server and then select JPEG as the output format. Click “Upload” or “Upload and Convert” to upload the file and convert it into a JPEG image file.

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Wait for the site to convert the PDF file into a JPEG image. If your PDF document has multiple pages, the site converts each page into a single JPEG image.

3. Click the “Download” link for the first page in PDF document and then save the JPEG image of the page to your computer. If you want to display multiple pages of the PDF in an email message, download the other pages you want to insert into the message.

Insert the PDF Image into an Outlook Email

1. Launch Microsoft Outlook on your computer. Click “New Mail Message” on the ribbon bar to open a new message window.

2. Enter the recipient’s email address in the “To” field and then enter a subject and message in the message window as you normally would.

3. Position the mouse cursor in the message body where you want the image of the PDF document to appear. Press the “Enter” key to create a line break or carriage return.

4. Click the “Insert” tab in the message window and then click the “Picture” icon. Browse to the folder where you saved the JPEG image of the PDF file you converted online. Highlight the JPEG filename and then click “Insert.” Outlook displays the PDF page image in the email message. Press “Enter” to create another line break.

5. Enter additional text or insert more page images as needed.

6. Click “Attach File” on the ribbon bar and browse to the folder on your PC containing the original PDF document. Highlight the PDF filename and then click “Insert.”

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Outlook displays the filename in the “Attached” field of the message window. Note that you do not need to attach the original PDF image if the document only has a single page or you insert all the pages into the message as images. However, if you choose to insert a single page of a multi-page document, you might want to attach the file so that the recipient can review it if desired.

7. Click “Send” to send the email with the embedded PDF image to the recipient. If the person who receives the email uses an email or webmail client that allows image viewing, and virtually all modern clients do, the image of the PDF page will appear in the message body.

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